01
Final Approval
Approves the vision, hierarchy, appointments, removals, major finance, committees, public-facing standards, awards policy, and unresolved disputes.
01 / Operational Structure
SFMUN '26 runs on clear authority, ownership, deadlines, and escalation
The operational chain is President -> Secretary-General -> Deputy Secretary-Generals -> Department Directors -> Managers -> Department Members, with 95 total team positions across executive leadership and nine departments.
Institutional Briefing
SFMUN / Origins '26
Final Structure
President -> Secretary-General -> 3 Deputy Secretary-Generals -> 9 Directors -> 9 Managers -> 72 Members.
Executive Team
5 leaders: President, Secretary-General, and three DSG portfolio heads.
Departments
HR, Delegate Affairs, Registrations, Marketing, Outreach, R&D, Finance, Logistics, and Security.
Total Team Size
95 people total: 5 executive leaders plus 90 departmental personnel.
03 / Level 02 / Secretary-General
Secretary-General: chief operator for full conference execution
The Secretary-General supervises DSGs, approves interdepartmental workflows, resolves high-level operational problems, and reviews department progress.
Brief 1
Execution Control
Runs conference execution across the full structure and converts executive direction into operating progress.
Brief 2
DSG Supervision
Supervises the Internal Affairs, External Affairs, and Operations portfolios through weekly progress review.
Brief 3
Workflow Approval
Approves interdepartmental workflows and resolves high-level operational problems before they threaten conference quality.
Brief 4
Safeguard
Cannot overrule the President and should not bypass DSGs unless urgency or necessity requires it.
04 / Level 03 / Deputy Secretary-Generals
Three DSG portfolios carry the operational load
DSG Internal Affairs owns people systems and delegate flow; DSG External Affairs owns public image and conference development; DSG Operations owns money, venue execution, and safety.
Brief 1
DSG Internal Affairs
HR, Delegate Affairs, and Registrations: internal people systems, delegate support, records, registration flow, and member accountability.
Brief 2
DSG External Affairs
Marketing, Outreach, and R&D: public image, external relationships, conference development, committee planning, and academic preparation.
Brief 3
DSG Operations
Finance, Logistics, and Security: budget, venue execution, physical setup, safety, access control, and operational readiness.
05 / Levels 04-06 / Delivery Chain
Directors own departments, Managers maintain continuity, Members execute assigned work
The remaining hierarchy protects delivery: Directors hold department-level ownership, Managers track daily follow-up and continuity, and Members execute documented tasks.
- 01
Department Directors
9 Directors own department planning, task assignment, member evaluation, internal deadlines, and department-level decisions.
- 02
Managers
9 Managers run daily follow-up, track continuity, step in when the Director is unavailable, escalate delays, and keep work moving.
- 03
Department Members
72 Members execute assigned tasks, provide updates, suggest improvements, and report concerns within delegated boundaries.
06 / Department Staffing Summary
Nine departments, ninety departmental positions
Every department has one Director and one Manager. Member counts are scaled by workload, with Marketing and Logistics intentionally larger for coverage, design, venue execution, printing, ceremonies, and movement.
DSG Internal Affairs
Internal Affairs
HR: 7 total. Delegate Affairs: 8 total. Registrations: 9 total.
DSG External Affairs
External Affairs
Marketing: 18 total. Outreach: 8 total. R&D: 10 total.
DSG Operations
Operations
Finance: 6 total. Logistics: 14 total. Security: 10 total.
Total Team Size
Overall Count
90 departmental personnel plus 5 executive leaders equals a 95-person SFMUN '26 team.
07 / Department Operating Briefs
Department responsibilities, reports, and event-day ownership
The directory now uses the hierarchy document's nine departments, staffing totals, reporting lines, Director scope, Manager continuity role, and conference-day responsibilities.
Departments In View
9
Total Positions
90
Member Execution Layer
72
DSG Internal Affairs
7 positionsInternal Health and Accountability
HR
Protects the internal health of the organization through recruitment, onboarding, performance tracking, welfare, complaints, conduct issues, and fair replacements.
Build recruitment and interview standards, track department health, coordinate member performance, handle serious internal concerns, and maintain fairness in warnings or removals.
Directors
1
Managers
1
Members
5
Director reports upward to DSG Internal Affairs
Manager reports to HR Director
Conference-Day Responsibilities
- Track secretariat attendance
- Monitor staff behavior and welfare
- Handle internal conflict
- Arrange backup support
DSG Internal Affairs
8 positionsDelegate Experience
Delegate Affairs
Owns delegate support after registration so delegates are informed, prepared, guided, and connected to the right information.
Build delegate communication, approve reminders, coordinate with Registrations, R&D, and Logistics, handle serious delegate complaints, and report experience risks.
Directors
1
Managers
1
Members
6
Director reports upward to DSG Internal Affairs
Manager reports to Delegate Affairs Director
Conference-Day Responsibilities
- Run delegate help desk
- Guide delegates to rooms
- Handle complaints and confusion
- Coordinate badge issues with Registrations
DSG Internal Affairs
9 positionsRecords, Forms, and Check-In
Registrations
Owns registration forms, delegate records, payment-status coordination, allocation records, badges, check-in systems, and registration-side technical work.
Build registration systems, finalize deadlines and capacity, coordinate payment verification with Finance, maintain delegate records, and approve master lists.
Directors
1
Managers
1
Members
7
Director reports upward to DSG Internal Affairs
Manager reports to Registrations Director
Conference-Day Responsibilities
- Run check-in counters
- Verify delegates
- Distribute badges
- Track attendance
DSG External Affairs
18 positionsPublic Face and Coverage
Marketing
Owns social media, design, branding, publications, certificate design, sponsor visibility, photography, videography, announcements, and post-event coverage.
Build marketing strategy, approve campaign direction, maintain brand consistency, coordinate with Outreach/R&D/Logistics, and prepare major posts for leadership review.
Directors
1
Managers
1
Members
16
Director reports upward to DSG External Affairs
Manager reports to Marketing Director
Conference-Day Responsibilities
- Provide live social coverage
- Cover all major venue zones
- Record ceremonies and committees
- Capture interviews and sponsor visibility
DSG External Affairs
8 positionsExternal Relationships
Outreach
Owns schools, sponsors, partners, ambassadors, guests, speakers, media partners, and institutional contacts.
Build outreach strategy, approve school outreach, lead sponsor conversations, coordinate sponsor packages with Finance, and coordinate visibility with Marketing.
Directors
1
Managers
1
Members
6
Director reports upward to DSG External Affairs
Manager reports to Outreach Director
Conference-Day Responsibilities
- Receive guests and partners
- Guide VIPs and institutional visitors
- Coordinate faculty advisors
- Support guest speakers
DSG External Affairs
10 positionsAcademic Framework
R&D
Owns committees, agendas, guides, rules, chair training, delegate preparation, awards criteria, quality monitoring, and post-event improvement.
Build committee and agenda recommendations, lead chair training standards, oversee guides and rules, design award rubrics, and coordinate academic standards with SG and President.
Directors
1
Managers
1
Members
8
Director reports upward to DSG External Affairs
Manager reports to R&D Director
Conference-Day Responsibilities
- Monitor committee quality
- Support chairs
- Resolve academic disputes
- Track award recommendations
DSG Operations
6 positionsMoney System
Finance
Owns budgets, expenses, sponsor funds, payments, vendor costs, receipts, financial approvals, and financial reporting.
Build the master budget, approve expense limits, track revenue and expenses, coordinate registration payments, sponsor funds, vendor payments, and financial status reports.
Directors
1
Managers
1
Members
4
Director reports upward to DSG Operations
Manager reports to Finance Director
Conference-Day Responsibilities
- Handle urgent payments
- Resolve payment disputes
- Track transfer confirmations
- Approve emergency purchases through process
DSG Operations
14 positionsPhysical Execution
Logistics
Owns venue, rooms, food, supplies, signage, stage, technical equipment, ceremonies, delegate kits, award production, printing, and movement systems.
Build the logistics plan, finalize venue and room allocation, coordinate procurement with Finance, printed material with Marketing, crowd movement with Security, and check-in setup with Registrations.
Directors
1
Managers
1
Members
12
Director reports upward to DSG Operations
Manager reports to Logistics Director
Conference-Day Responsibilities
- Ensure rooms are ready
- Handle food, water, stage, and supplies
- Support registration setup
- Coordinate award table and ceremony movement
DSG Operations
10 positionsSafety and Access Control
Security
Owns safety, access control, crowd movement, conduct enforcement support, incident response, lost and found, and emergency coordination.
Build the security plan, coordinate with venue authorities, define restricted areas, prepare incident systems, support HR on conduct, and coordinate movement with Logistics.
Directors
1
Managers
1
Members
8
Director reports upward to DSG Operations
Manager reports to Security Director
Conference-Day Responsibilities
- Control entry and badge verification
- Manage crowd flow
- Handle lost and found
- Support emergency response
08 / Workflow and Approval System
Routine work stays low; conference-wide risk moves upward
Routine tasks move Member -> Manager -> Director. Department outputs move Director -> DSG. Conference-wide decisions, major announcements, finance, academic policy, and urgent safety issues move through their required approval paths.
- 01
Weekly Leadership Cycle
President, Secretary-General, and DSGs review progress, risks, deadlines, budget issues, appointments, and standards before DSGs convert decisions into department execution.
- 02
Department Tracking
Each department keeps a live tracker with task, owner, deadline, status, blocker, required approval, and next action.
- 03
Approval Discipline
Major public, financial, academic, safety, and conference-wide decisions follow named approval routes instead of informal permission.
- 04
Public Communication Rule
No department publishes another department's information without confirmation from that department.
09 / Escalation and Non-Negotiables
Hierarchy cannot protect toxic behavior or unclear ownership
Routine work follows the chain, but misconduct, toxic behavior, safety concerns, and serious accountability issues can move directly to HR, a DSG, the Secretary-General, or the President.
01
Accountability Channel
Any member may directly approach HR, their DSG, the Secretary-General, or the President for toxic behavior, misconduct, safety concerns, or serious accountability issues.
02
Escalation Rule
Missed deadlines, unavailable Directors, inactive members, poor output, safety incidents, and misconduct all have explicit escalation paths.
03
Operating Standard
No award, announcement, expense, sponsor promise, registration database, ceremony, or academic policy should move without the required approval and documentation.
10 / Final Operating Principle
SFMUN should not run on who is online at the moment
The structure gives the President final authority without making the President responsible for every minor operational detail. It gives the Secretary-General control over execution, DSGs meaningful oversight, Directors real ownership, Managers continuity, and Members clear work.